Employment Opportunities

Vashon Center for the Arts (VCA) is a vibrant nonprofit arts organization serving the Vashon Island community through year-round programming in the Performing Arts, Visual Arts, Dance and Arts Education. Our multidisciplinary campus features a state-of-the-art performance hall, art gallery, studios, and classrooms, supporting a wide range of classes, performances, exhibitions, and community events. We are deeply rooted in the local arts ecosystem and dedicated to enriching the cultural life of the island.

 NOW HIRING

OFFICE ADMINISTRATOR

Full Time, Non-Exempt

Position Summary:

Vashon Center for the Arts is seeking qualified candidates for the position of Office Administrator. The ideal candidate will be a highly organized and motivated self-starter with a background in administrative operations and office support, and a committed interest in the arts that will advance VCA’s vibrant mission as a collaborative and community-based arts center.

 The Office Administrator will report directly to the Executive Director (ED) supporting their day-to-day activities. Additionally, this position will provide ongoing administrative support to the Finance Director.

Position Responsibilities:

• Support the Executive Director and Finance Director in an administrative capacity.
• Organizing meetings, including scheduling, sending reminders, gathering documents, preparing materials, and organizing catering when necessary.
• Provide scheduling support for the ED’s weekly appointments and agendas.
• Provide administrative support for all fundraising events and special VIP gatherings.
• Help facilitate the flow of information between all program areas when needed.
• Develop and manage administrative systems for efficiency; create and organize filing for administration offices.
• Provide administrative assistance, such as writing and editing emails and preparing communications on the ED’s behalf.
• Provide project support as needed.
• Assist with logistical and hospitality support for the Performing Arts program.
• Maintain a competent level of understanding of VCA’s program platforms: Spektrix (ticketing), Masterpiece (Gallery), and Greater Giving (auction).
• Manage highly confidential information with discretion and integrity.
• Support communications and marketing services through copy editing and proofing.
• Assist the Finance Director with data entry.
• Perform basic bookkeeping tasks.
• Perform other duties as assigned.
• Answering phone calls in a polite and professional manner.
• Welcoming scheduled guests and visitors on behalf of the ED and organization.
• Support Finance Manager with HR-related tasks for new employees – submit background checks, maintaining employee handbook, and completion of necessary employment forms.

 Qualifications:

• Experience working in a non-profit or community-based arts organization
• 5+ years’ experience in an administrative support or executive administration position
• Excellent written and verbal communication skills
• Experience working with multiple employees across various program areas
• Knowledge of PC-based software applications – MS Word, Excel, Powerpoint, and Outlook
• Established record of integrity and being a team player
• Avid and enthusiastic supporter of the arts
• Experience with contractual agreements
• Solid writing skills and familiarity with report writing
• Knowledge of Vashon Island demographics
• Ability to work under stress with grace and humor

Work Conditions:

The position is predominantly 9am – 5pm, Monday through Friday; however, based on performances, special events and fundraising activities, some evenings and weekends may be required.

Equal Opportunity/Affirmative Action Employer:

Vashon Center for the Arts is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.

 Compensation:

This is a full-time, non-exempt position. Salary range is $58,240 - $62,400, or $28 - $30 an hour, commensurate with experience. A typical work week is Monday – Friday; however, attendance at occasional weekend events may be required.

VCA provides paid time off and holiday pay. This position is eligible to participate in medical, dental and 401k.

To Apply:

Please submit (1) a cover letter describing your relevant work and life experience and interest in working at Vashon Center for the Arts, (2) a current resume highlighting relevant work experience, and (3) three references.

Applications should be emailed to employment@VashonCenterfortheArts.org, no later than February 13, 2026. No phone calls please.

As part of our standard hiring process for new employees, employment with VCA will be contingent upon successful completion of a background check.